Oakville South Pupil Accommodation Review 

Parking Lot Questions from Community Consultation Meeting​


An Overview - Pupil Accommodation Review for Oakville South


Community Consultation Meeting​

Parents and members of the community interested in sharing their opinions and providing feedback were welcome to attend a Community Consultation Meeting, which took place on:


FAQ Sheet​ - What does this mean for our schoo​l community?


 

 Documents

 
  
  
2016 MPAR Communication Plan.pdf2016 MPAR Communication Plan
MPAR Interim Presentation to Trustees - March 22.pdfMPAR Interim Presentation to Trustees - March 22
4.4 Interim Staff Report Oakville South Central.pdf4.4 Interim Staff Report Oakville South Central
Parking Lot Questions - South Oakville Community Consultation Meeting.pdfParking Lot Questions - South Oakville Community Consultation Meeting
Modified Pupil Accommodation Review Proposals Presentation - January 19, 2016.pdfModified Pupil Accommodation Review Proposals Presentation - January 19, 2016
FAQ Sheet - Modified Accommodation Reviews - January 20, 2016.pdfFAQ Sheet - Modified Accommodation Reviews - January 20, 2016
I-09 School Accommodation Review – Consolidation and Closure.pdfI-09 School Accommodation Review – Consolidation and Closure
VI-35 School Accommodation Review - Consolidation - Closure.pdfVI-35 School Accommodation Review - Consolidation - Closure
I-37 Community Planning and Facility Partnerships.pdfI-37 Community Planning and Facility Partnerships
Oakville South of QEW MPAR Report.pdfOakville South of QEW MPAR Report

Update

In July 2016, the Board submitted this proposal for consideration during the 2016 Capital Priorities Grant. Although the Ministry did not approve the proposal for the 2016 Capital Priorities Grant, their response encouraged staff to ‘pursue more cost effective solutions to address the reduction of surplus pupil places’.
 
The Halton Catholic District School Board has resubmitted the following two funding proposals for consideration through the 2017 School Consolidation Capital (SCC) Funding Application Process.
 
PROPOSAL 1
The original proposal as approved by the Board of Trustees on April 19, 2016 has been resubmitted. This proposal asks for full funding from the Ministry of Education for the construction of the new school.

PROPOSAL 2
A second funding proposal has been submitted that seeks partial funding from the Ministry of Education to build the proposed new school, and approval by the Ministry for the Board to fund the remainder of the expenses through Proceeds of Disposition.

NOTE: Proceeds of Disposition (POD) are funds received through the sale of properties. School boards require approval from the Ministry of Education before using POD.

We anticipate a response to our application by May, 2017, and remain hopeful that the Ministry of Education will approve one of the two funding proposals we have submitted to address the needs of students in the St. James and St. Joseph school communities moving forward.

Board Approval of Proposed Option

At the April 19th Regular Meeting of the Board, Trustees made a final decision regarding the Pupil Accommodation Review (School Consolidation) for Oakville South.

The proposed Oakville South accommodation plan was approved as follows:

1. That Oakville South Central Catholic Elementary School be located on the existing St. Joseph School site, and the constructed facility be comprised of a 504 pupil place elementary school, slated to open for the 2017-2018 school year, at the earliest;

2. Demolish 4,412 square meter wing of the existing pre-1995 St. Dominic School wing, and construct a 377 pupil place addition, and convert the existing General Purpose Room (small gym) into an 88 place five (5) room child-care centre wing;

3. That the Board re-direct all programs currently offered at the two schools to the new Oakville South Central Catholic Elementary School;

4. That following the completion of construction of both the Oakville South Central Catholic Elementary School and the St. Dominic Catholic Elementary School projects, the Board shall close St. James, and re-locate the existing Oakville Thomas Merton Adult Learning Centre (currently leased commercial space) into the facility.

Please note that all of the above actions are contingent on Ministry approval. We cannot begin the next steps in this process (transition planning) until we have received approval to proceed from the Ministry of Education.

This decision may take several weeks, but we will follow up with the parents from St. Dominic, St. James, and St. Joseph Catholic Elementary Schools in Oakville once we have heard back from the Ministry of Education.

Background

​On January 19, 2016, the Board approved the initiation of the Oakville South Pupil Accommodation Review (PAR).

The following are the affected schools:

As outlined in Section 2 of Operating Policy I-09: School Accommodation Reviews – Consolidation/Closures, a modified pupil accommodation review process may be initiated by the Board of Trustees where two (2) or more of the listed criteria have been met.
 
The Oakville South QEW Accommodation Review Area is eligible for the Modified Accommodation Review Process as it meets the following two (2) criteria: 
  1. A) Distance to the nearest available accommodation is within 5 kilometers.
  2. E) There are no more than three (3) schools subject to the pupil accommodation review process.
The distance between the three (3) schools is summarized in the table below.
 
Modified Accommodation Review Criteria 
 
School St. Dominic CES​ ​St. James CES ​St. Joseph (O) CES
​St. Dominic CES ​- ​5.0 km ​3.2 km
​St. James CES​ ​5.0 km ​- ​2.9 km
​St. Joseph (O) CES ​3.2 km ​2.9 km ​-
 
Further to meeting at least two (2) criteria, staff believes a modified process is warranted for the Oakville South QEW Neighbourhood as the proposed solution would have minimal impact on the school’s student community, whereby predominant impact will be limited to a relocation of their existing school to a potentially more distant location.

 

Option Summary

Staff recommends that the following actions be taken within the Oakville South QEW Neighbourhood accommodation review area:
  • Demolish the existing St. Joseph (O) CES, and construct a 504 pupil place elementary facility on the existing site for the 2017-18 school year, using a 21st Century Learning model as adopted in the Board’s most recent school projects;
  • Outreach to approved community partners of the Board for potential co-build projects, such as a new child-care facility or other community facility operations;
  • Close St. James CES facility and re-direct the entire student population to the newly constructed St. Joseph (O) CES – all attendance boundaries consolidated into one;
  • Re-direct all existing programs offered at the two (2) affected schools to the new St. Joseph (O) CES facility;
  • Re-locate the existing Oakville Thomas Merton Adult Learning Centre into the existing St. James CES facility; and
  • Retain most recent portion of St. Dominic CES (1995, demolish original building section (1969), and construct an addition to meet a 527 pupil related capacity.

Based on the Option Development Criteria, as outlined in Section 2.7, Table 1, of the Oakville South QEW Neighbourhood Modified Pupil Accommodation Review Report, staff believes that the proposed St. Joseph (O) CES Rebuild and St. Dominic CES Rebuild meet the criteria in full. The table below provides a summary of the criteria.

Option Development Criteria Summary – Recommended St. Joseph (O) CES Rebuild
 
​Criteria ​St. Joseph (O) CES Rebuild
New Facility or Addition​ ​New Facility
​Facility Utilization Between
90-125%
​Yes, facility utilization remains above 90% and below 125% over a 10 year horizon
​500-671 FBC ​​​Yes, 504
​Portable Classroom Needs ​Yes, at peak 2 portable classrooms will be required on site, and will no longer be needed after 2 years
​Accessibility Yes, will meet current AODA guidelines and be fully accessible
​Transportation Time All students transported will not exceed 60 minutes on the bus
​Average Distance to School 2.75 kilometers
​Site SIze
(approx. 5+ acres)
Preferred Size, 5.46 acres
​Adjacent Uses Residential
​SIte Limitation N/A
 
  
 Option Development Criteria Summary – Recommended St. Dominic CES Rebuild
 
​Criteria St. Dominic CES Rebuild​
​New Facility or Addition Partial Rebuild of Facility
​Facility Utilization Between 90-125% Yes, facility utilization remains above 90% and below 125% over a 10 year horizon
​500-671 FBC Yes, 527
Portable Classroom Needs​​ Yes, at peak 4 portable classrooms will be required on site
​Accessibility Yes, accessibility improvements to be made to the existing school section during the rebuild to meet current AODA guidelines and be fully accessible
Transportation Time​ All students transported will not  exceed 60 minutes on the bus
​Average Distance to School 2.13 kilometers
Site Size
(Approx. 5+ acres)​
​Preferred size, 7.10 acres
​Adjacent Uses Residential; Church
Site Limitation Limited frontage
 
 

Proposed Attendance Boundary 

JOSO Proposed Boundary.png

 

Key Milestone Dates

​Milestone ​Date
Board of Trustee Approval to initiate a Modified Pupil Accommodation Review​ Process (MPAR)​​ ​January 19, 2016
Written notice sent to municipalities, co-terminus school boards, and the Ministry of Education, advising of the Board decision to process with the MPAR​​ ​​Within 5 days of approval
Through a range of media, announce and adverti​se the decision​​​ ​​Within 5 days of approval
​Meet with affected Municipalities​ ​​Prior to CCM
Host a Community Consultation Meeting  to discuss the proposed option in an open public forum​​​ ​March 7, 2016
Present to the Board of Trustees the Final Staff Report​​​ ​​March 2016
Provide notice and host public delegations at a regular meeting of the Board​​​ ​​April 5, 2016
Board of Trustees receives Final Staff Report with Delegations, and make a final decision on the recommended option​​​ ​April 19, 2016
 
 
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HCDSB