All new employees/volunteers are required to provide an original Criminal Record Check that is satisfactory to the board prior to the commencement of any employment/volunteer duties. The Criminal Record Check must have been executed within the preceding 180 days of receipt and meet all of the conditions outlined below. Any cost related to obtaining the Criminal Record Check is the sole responsibility of the applicant.

Effective January 1, 2005, the Halton Catholic District School Board requires that all Criminal Record Checks completed for school board employees/volunteers include a “Vulnerable Sector Screening” which contains information resulting from a criminal record search of data maintained by the Royal Canadian Mounted Police for sexual offences for which a pardon has been granted or issued. The Halton Catholic District School Board therefore will not accept any Criminal Record Checks that do not meet this legal requirement after December 31, 2004. It is the responsibility of the applicant to ensure that this condition is met by the police service conducting the search. Searches completed by any private company or organization other than a police service will not be accepted. If the police service indicates that they are unable to provide a Vulnerable Sector Screening, contact should be made with Human Resources to explore the other options available to acquire the Criminal Record Check.

The original copy of the Criminal Record Check must be provided. If the applicant wishes to keep the original copy, it must be photocopied by an employee of the Halton Catholic District School Board and signed by the employee “Original seen and copied” and their signature.

The Board’s offer of employment/volunteer duties is conditional upon the receipt and review of an original Criminal Record Check including the Vulnerable Sector Screening. An applicant must obtain a Criminal Record Check Report through their local police service headquarters or regional police services. Police Services however, may restrict their services to applicants who live in their jurisdictions. Police Services usually require applicants to complete a form and provide one or two pieces of photo identification before they access the CPIC (Canadian Police Information Centre) database electronically.

Should an applicant submit a Criminal Record Check showing evidence of a criminal offence, confirmation of their placement will be postponed pending a review of the information. A criminal record will not necessarily disqualify an applicant. The Halton Catholic District School Board reserves the right to request applicants to provide additional information with regard to their request for placement. The final decision will be made by the Executive Officer of Human Resources in consultation with the Director of Education.