Policies & Procedures | Halton Catholic District School Board

Please find below a full listing of all Policies and Procedures, ordered by type and number.

Board By-Laws

Procedural By-Laws – updated September 2021

Management

I Governance of Policy

I-01 Catholic School Support

I-02 Records and Information Management

I-04 Cross Boundary School Attendance

I-06 Delegation to the Board

I-07 Protection of Privacy

I-09 School Accommodation Review – Consolidation and Closure

I-10 Banking, Investment and Borrowing

I-11 International Student Admission Requirements (Fee Paying Students)

I-12 Emergency Response Plans for Fire, Evacuation, Lockdown, Hold and Secure, Shelter in Place, and Bomb Threat

I-14 Smoking – Vaping Ban

I-15 School Name Selection

I-19 Occupational Health and Safety

I-20 Integrated Accessibility Standards

I-21 Corporate and Community Investment in Education

I-22 Admission to Schools Elementary and Secondary

I-23 Catholic School Councils and Catholic Parent Involvement Committee

I-24 Fraud Management

I-25 Purchasing

I-26 Student Trustees on the Halton Catholic District School Board

I-28 Electronic Meetings

I-29 School Boundary Review Process

I-30 Video Surveillance

I-31 Apparel Purchases and Fair Labour Practices

I-33 Classroom Observations by External Third Party Professionals

I-34 (A) Reimbursement of Board Business Expenses for Employees

I-34 (B) Reimbursement of Board Business Expenses for Trustees and External Members of Board Committees

I-35 Trustee Honoraria

I-36 Trustee Code of Conduct

I-37 Community Planning and Facility Partnerships

I-38 School Board Trustee Election Guidelines

I-40 Performance Appraisal of Director of Education

I-42 Out of Province Staff Travel

I-43 Use of Technology and Digital Citizenship

I-44 Strategic Planning Process

I-45 Transparency and Accountability in Executive Compensation

I-46 Correspondence to the Board

Education

II-02 Educational Assistants

II-03 Principal Designate in Schools

II-05 Reporting Student Achievement To Parents Guardians

II-07 The School Day (Daily Sessions) – Elementary and Secondary

II-09 Opening and Closing Exercises

II-10 Releasing Students from School

II-11 Daily Teacher Plans

II-12 Management of Aggressive Student Behaviours Within Our Schools

II-13 Psycho-Education Psychological Assessment of Individual Students

II-15 International Languages Elementary Program

II-17 Pastoral Reference

II-18 Non-Motorized and Non-Licensed Motorized Transportation Safety

II-19 Educational Field Trips

II-20 Child Abuse and Protection of Students

II-23 Child Care Facilities

II-24 Home to School Student Transportation

II-25 Selection of Learning and Library Materials

II-26 Managing Student Risk in Interschool Sports

II-28 Alcohol, Tobacco, Vaping, and Drug Education and Abuse in Schools

II-29 Inclusion and Range of Placement Options for Identified Students

II-31 Risk Management – First Aid1

II-33 Safe Arrival at School Program

II-34 Participation in Programs and Courses of Study in Catholic Religious Education

II-35 Access to School Premises

II-37 Volunteers in Catholic Schools

II-38 Educational Research

II-39 Progressive Discipline and Safety In Schools

II-40 Bullying Prevention and Intervention

II-41 School Uniform Dress Code – School Dress Code

II-42 Medical Health Conditions

II-43 Voluntary Confidential Self-Identification of First Nation Metis and Inuit Students

II-44 Student Mental Health and Well-Being

II-45 Equity and Inclusive Education

II-46 Assessment and Evaluation

II-47 Fees for Learning Materials Programs and Curricular and Co-Curricular Activities

II-48 Violent Threat Risk Assessment

II-49 English as a Second Language (ESL) and English Literacy Development (ELD) Programs and Services

II-50 Prior Learning Assessment and Recognition (PLAR) for Day School Students

II-51 Optional French Programming (French Immersion and Extended French)

II-52 Student Use of Service Animals in Schools

II-53 Exemption from Instruction Related to the Human Development and Sexual Health Expectations

Personnel

III-01 Grievance Procedures – Non-Unionized Group Members

III-03 Teacher Performance Appraisal

III-04 Employee Assistance Program

III-05 Employee Assault

III-10 Criminal Reference Check Applicants for Employment

III-11 Hiring and Promotion Policy Academic and Non Academic Personnel

III-12 Academic Promotion

III-13 Corporate Purchasing Card Distribution and Usage

III-14 Employee Code of Conduct

III-15 Workplace Violence

III-16 Workplace Discrimination and Harassment

III-17 Attendance Support Program

Facility & Maintenance

IV-02 Outdoor Facility Enhancements, Maintenance and Security

IV-04 Loss or Damage to Personal Items

IV-06 School Sites and Facilities Criteria

IV-07 Alternative Arrangements for School Facilities

IV-08 School Sites and Operating Budget

Public Relations

V-01 Use of School Grounds and Community Use of School Facilities

V-03 Photography, Advertising and Sales Representatives

V-04 School Fundraising Activities

V-05 School Accidents – Prevention and Safety

V-07 Bequests to a School or to the Board

V-08 School Anniversary Celebrations

V-09 Public Concerns Complaints Process

V-12 Blessing and Official Opening of a New School

V-13 Blessing and Rededication of a Major Addition to a School

V-14 Alcohol at Board School Sanctioned Events – Off Premises

V-15 Environmental Stewardship

V-16 Copyright, Visual Identity, and Intellectual Property Protection

V-17 Request for Promotion and Distribution

V-18 Community Engagement and Public Consultation Policy

Procedures

VI-04 Complaints Resolution Process – Workplace Discrimination Harassment Violence (RL) (002)

VI-05 Secondary School Cafeteria Commissions

VI-06 Charitable Receipts

VI-07 Transportation of Students in Private Vehicles Driven by other Students

VI-09 (A) Religious Education Course Reimbursement

VI-09 (B) Religious Education Masters Reimbursement

VI-11 Purchasing

VI-13 Pediculosis (Head Lice) Management

VI-14 Transportation of Students in Private Vehicles Driven by Volunteer Drivers

VI-15 Student Trustees

VI-16 Student Retreat Funds

VI-17 International Student Admission Requirements (Non-Resident)

VI-18 Safe Arrival at School Program

VI-19 Admission to Schools Elementary and Secondary

VI-20 Emergency Response Plans for Fire, Evacuation, Lockdown, Hold and Secure, Shelter in Place, and Bomb Threat

VI-21 OSBIE Online Incident Reporting

VI-22 Break-in Damage and Theft

VI-24 Fraud Management

VI-25 Educational Research

VI-28 Selection and Appointment of Positions of Academic Administrative Responsibilities

VI-29 Supervised Alternative Learning

VI-30 Access to School Premises

VI-31 Trust Funds

VI-32 Child Abuse and Protection of Students

VI-33 Redistribution and Disposal of Surplus Furniture and Equipment

VI-34 Fencing at Board Sites

VI-35 School Accommodation Review – Consolidation – Closure

VI-36 Police Record Check Goods and Services Providers

VI-37 Issuing and De-Commissioning of Forms

VI-39 Inclement Weather Safety

VI-40 Distribution of Promotional Material

VI-41 School Visits by Union Presidents

VI-42 School Staff Meetings

VI-43 Home Instruction

VI-44 Progressive Discipline and Safety in Schools

VI-45 Mobile Cellular Device Operating Procedure

VI-46a Use of Assistive Devices by the General Public

VI-46b Use of Service Animals by the General Public

VI-46c Use of Support Person by the General Public

VI-46d Accessibility Standards – Notification of Disruption of Service

VI-46e Monitoring and Feedback on Accessible Customer Service

VI-47 Inclement Weather – Transportation Cancellations and Emergency School Closures

VI-48 Protocol with External Agencies

VI-49 Use of School Facilities Election Day

VI-50 Technological Education Service Procedures

VI-51 Privacy Breach Procedure

VI-52 After Hours School Paid Camp Activities

VI-53 Optional French Programming

VI-54 Equity and Inclusive Education

VI-55 Assessment and Evaluation – Academic Dishonesty and Plagiarism

VI-56 Assessment and Evaluation – Late and Missed Assignments

VI-57 Fees for Learning Materials Programs and Curricular and Co-Curricular Activities

VI-58 Parent Notification System

VI-59 School Fundraising Activities

VI-60 Student Groups in Catholic Schools

VI-61 Recognition and Acknowledgement of Dignitaries, Board Officials at Board and School Events

VI-62 Use of Technology and Digital Citizenship

VI-63 Social Media

VI-64 Community Use of School Facilities

VI-65 Anaphylaxis

VI-67 Epilepsy – Seizure Disorder

VI-68 Medications – Oral (Prescriptions, Non-Prescription)

VI-69 Heart Conditions

VI-70 Educational Field Trips

VI-71 Concussion Safety

VI-72 Election Compliance Audit Committee

VI-73 Meal Expenses for Employees at Board Sanctioned Events

VI-74 Risk Management – First Aid

VI-76 Attendance Support Program

VI-77 Procedure for ESL Student Reception, Orientation, Placement and Programming

VI-78 Community Planning and Facilities Partnerships

VI-79 Indoor Air Quality Investigation Process

VI-80 PLAR Administrative Procedure

VI-81 Privacy Procedure

VI-82 Records and Information Management Procedure

VI-83 Video Surveillance Procedure

VI-84 Catholic School Councils and Catholic Parent Involvement Committee

VI-85 Corporate and Community Investment in Education

VI-86 Corporate Purchasing Card Distribution and Usage

VI-87 Playground Installations

VI-88 School Boundary Review Process

VI-89 Psycho-Educational – Psychological Assessment of Individual Students

VI-90 Reimbursement of Board Business Expenses for Employees

VI-91 Banking, Investment and Borrowing

VI-92 Roof Access Procedures

VI-94 International Student Program – Agents of Fee Paying Students

VI-95 Procedure for Receiving Information from Health Professionals

VI-96 Exemption from Instruction Related to the Human Development and Sexual Health Expectations

VI-97 Student Use of Service Animals in Schools

VI-98 Student Transportation Accident Procedure

VI-99 Hiring Practices for Teachers and Occasional Teachers

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